Legalesign Limited ("we/us/our") are committed to protecting and respecting your privacy.
This policy (together, where applicable, with our Legalesign Service terms and conditions) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is Legalesign Limited, a company registered in Scotland with company number is SC425013 and our registered office is at 20/7 Howe Street, Edinburgh, EH3 6TG. In processing any personal information we collect from you or you provide to us, we shall comply with the Act. The term ‘personal data’ when used in this policy shall have the same meaning as provided in the Act.
We may collect and process the following data about you which you submit via our website at https://legalesign.com (“Site”) and/or in relation to the use of our Legalesign service (“Service”):
The action of confirming a document using the Service may include the requirement for additional information as set by the document owner. This information will be recorded and made available with the document record (usually a pdf). The information that is gathered is made explicit in the confirmation process but is at the discretion of the document owner. The exception to the explicit information is your IP address which is automatically recorded and logged during the document confirmation process and any document download. We will not make this information available to anyone other than the document owner and document signers or in connection with a query over document authenticity.
We do not store any financial information on this site.
You can set your browser to disable cookies, however to use the Legalesign service you must have cookies enabled.
All information you provide to us is stored on our secure servers or within storage facilities that meet the same level of privacy. Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone and to update it frequently. You may be required to change it periodically to continue your use of the Service.. We may at any time add further security measures that may require personal information from you.
We operate a suite of ongoing security tools and methodologies for example, constant monitoring including intrusion detection and integrity checking, file checks, scans and file encryption. Access is strictly limited and controlled. While we have counter-measures for attacks on passwords, please make sure your own password is a good one (8 or more characters, mixed digit/letter and upper/lower case), and we recommend changing it intermittently.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
As part of our security procedures we replicate data across standby machines located in multiple isolated resources in near real-time and take frequent point in time backups. Data is stored in both a highly available and fully redundant way. Despite extensive backup routines we would always recommend you store copies of your signed documents on your own systems too.
Where you require that we delete any personal data which has been provided by you or any third party end user of Service, we will comply with any written request to do so. All personal data you have supplied to us in using the Service will be deleted on termination of the provision of the Service to you.
We use information held about you in the following ways:
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries. We will not disclose your personal information to any third party except where:
You have the right to ask us not to process your personal data (your name and company name) for marketing purposes. You can also exercise the right at any time by contacting us at firstname.lastname@example.org. All marketing correspondence will include a link to a web address where this right can be exercised. You have the right to ask us not to process your personal data as part of non-attributable statistical information where that may include a marketing purpose. You can exercise this right at any time by contacting us at email@example.com. The Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.