Introducing Inbox: Sign and Manage Multiple Documents in One Place

If your job involves signing a lot of contracts you will know the pain: documents arrive as individual email notifications, each with its own link, its own reminder chain, and no shared view of what's outstanding. Across five documents from three different senders, tracking what still needs your attention and what's already done requires more effort than it should.

Legalesign Inbox is built to fix that.

A centralised signing queue for everything sent to you

Inbox gives you a single, dedicated place to manage all electronic signatures and approvals waiting for your action. No more hunting through email notifications or navigating a dashboard designed for the person sending documents. Just a clean, focused list of everything outstanding — document name, sender, and status — ready to act on.

Access it from the main navigation in the Legalesign web app, or go directly to inbox.legalesign.com. Once you've completed your signing step, the document clears automatically. Your inbox only ever shows what still needs you.

How to sign multiple documents at once

For executives, directors, HR teams, and legal professionals who handle high-volume signing workflows, Inbox transforms what used to be a repetitive, email-driven process into a streamlined signing queue. Open your inbox, work through your outstanding documents in sequence, and clear the queue — without switching between email threads or losing track of where you are.

Each document shows you its current status at a glance. If you're also a member of the Legalesign group that sent the document, you get the full picture: all signers, their current signing status, the complete audit trail, and a direct link to the main web app for every available action. If you're a recipient only, you see exactly what you need to complete your step and nothing more.

Before and after: what changes for busy signers

Before Inbox, managing a signing queue meant opening individual emails, following separate links, and mentally tracking which documents were done and which were still waiting. For someone signing five contracts a week that's manageable. For a director countersigning every employment contract, supplier agreement, and client engagement letter across a growing business, it becomes a real drain.

With Inbox, the entire signing queue is in one place. You can track agreement status across all outstanding documents at a glance, move through them in sequence, and know with confidence that anything still showing in your inbox needs your attention — and anything that's gone is done.

For directors: combine Inbox with QES for the strongest possible compliance stance

If your organisation routes final signatures through a director or senior signatory, you're already in a strong position for contract governance. Take it further with a Qualified Electronic Signature (QES).

QES is the highest standard of electronic signature under UK and EU eIDAS regulations — legally equivalent to a wet ink signature, backed by verified identity, and tamper-proof once applied. Legalesign supports QES via Digidentity.

Because QES is the strongest standard of signature available, having a director sign last with QES means every contract closes with the best available legal and compliance assurance. Pair that with Legalesign's full audit trail and secure document management, and you have a business e-signature workflow that gives your organisation the highest possible confidence in every agreement it executes — whether that's a high-value client contract, a regulated industry filing, or a cross-border transaction.

For executives handling sensitive agreements at volume, this combination — a centralised signing inbox plus QES for final execution — is one of the most robust approaches available for your signing and enterprise e-signature management.

Get started

Inbox is available now. Log in and select Inbox from the main navigation, or go straight to inbox.legalesign.com.

• Inbox guide

• How to use Qualified Electronic Signatures on Legalesign

• How to sign with QES via Digidentity