Careers at Legalesign

Legalesign is software-as-a-service specialising in electronic signature tech for businesses. Used by companies large and small, Legalesign is a busy and growing company with opportunities to take on varied tasks and new challenges daily.

We are based in Cambridge, a town with a rich cultural events programme and a thriving tech community. Cambridge is a beautiful and fun place to live and work, and less than an hour from London on the train.

Notify us of your interest here. We will contact you and ask for a CV and a cover note.

Office Administrator

Legalesign is a small but growing cloud software and we are looking for someone to help keep us organised and our general business administration on track as we grow.

This role involves the main tasks of office admin as well as assisting with general business administration tasks such as accounts, compliance and HR.

You'll be tasked with ensuring and documenting a proper flow of office procedures, supporting the office directors by carrying out common office duties.

You must have good IT literacy and a good awareness of data security.

The ideal candidate will have an interest in gaining expertise in professional business administration tasks, such as, for example; risk assessment, project management, compliance or accounts.

Office Administrator Job Duties:
- Communicates with relevant agencies to produce travel itineraries for business directors and employee events
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Manages correspondence by answering emails and sorting mail
- Assists in planning and arranging events, including organising catering
- Handles expenses and billing cycles
- Answers phone calls and transfers them as necessary
- Drafts, formats, and prints relevant documents
- Organises and orders office supplies as needed
- Overall management of the office environment
- Manages staff expense requests
- Interacts with directors and carries out their requests
- Creates agendas and takes meeting notes
- Assists in purchase orders and invoicing
- Maintains accurate records for employee holiday requests -
- Manages outgoing post and records data on special deliveries
- Photocopies and files appropriate documents as needed
- Attends workshops and conferences when requested
- May take care of website functions and social media profiles

Office Administrator Skills and Qualifications:

- Prior Office Management Experience Preferred;
- Strong Attention to Detail;
- Ability to Work Without Supervision;
- Excellent Time Management Skills;
- Exceptional Communication and Customer Service Skills;
- Technical Skills, Including Proficiency With Microsoft Office Programs;
- Strong Prioritisation and Organisation Skills;
- Ability to Handle Confidential Information;
- Strong Record Keeping Skills;
- Presentation Skills,
- Including Welcoming Guests to Events;
- Ability to Multitask

£22K subject to experience